Prepare Proposals

Overview

For some companies desiring to financially support academic research, a formal proposal process is the primary mechanism in which the scientists convey their projects to the company.  Via on-line or hard copy submission, interested scientists outline the research project they intend to conduct using the company's funding.   The company can then select from the submitted proposals those that meet their scientific interests.  As the requirements for such proposals vary across companies and even within companies, it is important to carefully read the company's guidelines to ensure submission via the correct process and inclusion of all required documentation.

NOTE:  Some companies include disclaimers in their proposal materials to indicate that submission materials will NOT be kept confidential by the company.  Be alert to such disclaimers, particularly if you have filed a relevant invention disclosure with the University's Office of Technology Management, and provide a less detailed scope of work in your proposal submission.

Effective June 2011, the Clinical and Corporate Contract team of the Office of Research assumed responsibility for the review and institutional endorsement of proposals for direct corporate funding.

Procedure to Initiate Office of Research (OR) Review:

  1. Principal Investigator (PI)/PI's department sends submission packet to OR.
  2. Proposal is logged in InfoEd tracking system.
  3. OR reviews submission packet, including corporate partner's guidelines, to identify any problematic areas.
  4. OR issues letter of institutional endorsement via PDF to PI/PI's department for inclusion in proposal submission to corporate partner.
DOCUMENTS REQUIRED FOR SUBMISSION*
  1. Draft research summary
  2. Signed stock 0136 forms- Note that the sponsor deadline should be provided on page 1 of the stocks!  The word "open" in that block indicates there is no firm deadline.
  3. Sponsor guidelines (may be a weblink or a paper packet), if any
  4. Current Conflict of Interest (COI) annual filings using Faculty/Researcher form for all key personnel
  5.  Waivers, if applicable (i.e., subaccount and F&A - as designated by your school, etc.)
  6. Complete list of all personnel (full legal names) working on the project
  7. Any additional forms requiring Institutional signature or completion by OR
  8. If there are subcontracts to other institutions in our budget, we need the sub institution's budget, scope of work, and letter of endorsement (e-mail okay) from an authorized official for that entity.

*Subject to sponsor's requirements and/or OR procedure changes. Bolded items represent the essential documents necessary for OR to initiate review. Items not in bold are helpful at submission stage, but are not required for submission. These approvals will be required at activation stage, if not available at submission stage.

Procedure to Submit Stock 0136 Form:

Page 2 of the stock 0136 form requires signature by the PI, Department Chair, and Director/Dean. Departments shall obtain the departmental signatures  and forward the stock 0136 forms, internal budget, F&A waiver - as designated by your school (if applicable), and any applicable and available compliance approvals to their Dean's office for sign-off, with subsequent forwarding to the Clinical and Corporate Contract team